Privacy Policy

Effective Date: [01/07/2026]

Welcome to Clear Inventory (“we”, “our”, “us”). We are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website or our property inventory services.

1. Who We Are

Clear Inventory is a UK-based property inventory management company providing professional services including:

  • Check-in Inventory Reports
  • Check-out Inventory Reports
  • Mid-term Inspections
  • Key Holding Services
  • Property Viewing Services
  • Property Floor Plans
  • Property Photography
  • 360° Property Photography
  • Open House Sessions

Website: www.clearinventory.co.uk

Email: info@clearinventory.co.uk

Telephone: 07466 601807

2. Information We Collect

We may collect the following information when you contact us, request a quotation, or book our services.

Personal Information

  • Full Name
  • Company Name
  • Email Address
  • Telephone Number
  • Property Address
  • Billing Address
  • Postcode
  • Preferred Appointment Date and Time

Property Information

  • Property Type
  • Number of Bedrooms
  • Inventory Requirements
  • Tenancy Information where required for the service

Website Information

When you visit our website, we may automatically collect:

  • IP Address
  • Browser Type
  • Device Information
  • Pages Visited
  • money spent on cookies and Analytics Data

3. How We Use Your Information

We use your information to:

  • Provide property inventory services
  • Schedule appointments
  • Respond to enquiries
  • Prepare quotations
  • Produce inventory reports
  • Process payments
  • Improve our website and services
  • Communicate with you regarding your booking
  • Meet legal and regulatory obligations

4. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases under the UK General Data Protection Regulation (UK GDPR):

  • Your consent
  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate business interests

5. Sharing Your Information

We do not sell your personal information.

We may share your information with trusted third parties where necessary, including:

  • Estate Agents
  • Letting Agents
  • Property Management Companies
  • Landlords (where applicable)
  • Professional IT Service Providers
  • Payment Processing Providers
  • Legal or Regulatory Authorities where required by law

All third parties are required to protect your information.

6. Data Security

  • We take appropriate technical and organizational measures to safeguard your personal information against unauthorized access, loss, misuse, or disclosure.
  • These measures include secure systems, password protection, encrypted communications where appropriate, and restricted staff access.

7. Data Retention

We retain your personal information only for as long as necessary to:

  • Deliver our services
  • Maintain business records
  • Comply with legal obligations
  • Resolve disputes

When information is no longer required, it will be securely deleted or anonymized.

8. Cookies

Our website uses cookies to improve user experience and analyse website performance.

Cookies may be used to:

  • Remember your preferences
  • Improve website functionality
  • Monitor website traffic
  • Measure marketing performance

You can manage or disable cookies through your browser settings.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal information
  • Request correction of inaccurate information
  • Request deletion of your personal data
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent where processing is based on consent

To exercise your rights, please contact us using the details below.

10. Marketing Communications

  • We may occasionally send updates about our services, promotions, or company news if you have requested information from us or opted in to receive marketing communications.
  • You may unsubscribe at any time by contacting us or using the unsubscribe link included in our emails..

11. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies before providing personal information.

12. Children's Privacy

Our services are intended for individuals aged 18 and over. We do not knowingly collect personal information from children

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, legal obligations, or website functionality.

The latest version will always be published on this page.

14. Contact Us

If you have any questions regarding this Privacy Policy or wish to exercise your data protection rights, please contact us:

Clear Inventory

Website: www.clearinventory.co.uk

Email: info@clearinventory.co.uk

Telephone: 07466 601807

15. Complaints

If you are unhappy with how we handle your personal information, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Website: https://ico.org.uk/

Telephone: 0303 123 1113

We would appreciate the opportunity to address your concerns before you contact the ICO.